Senior Associate Director, Investment Trust Company Secretary

Why work for us?

A career at Janus Henderson is more than a job, it’s about investing in a brighter future together. 

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success, and are at the heart of everything we do:

Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

Your opportunity

This role is likely to suit someone who is a qualified Company Secretary with a long-term wish to build a career in a professional plc environment and wants to have personal responsibility for complying with the London listing requirements and who wants direct day-to-day contact with the non-executive directors. Good technical, administrative and organisational skills are required and the successful candidate will need to demonstrate enthusiasm and good inter-personal skills and reasonable numeracy. The role requires good oral and written communication skills and the ability to deal confidently and efficiently with client board directors both inside and outside of board meetings. The individual must be sensitive to the individual requirements of their two client boards and be prepared to be a good team player working with colleagues to deliver the most professional service for all client boards.  Diligent Boardbooks is used by most directors of the client boards.

Duties and responsibilities

You will:

• Act, on behalf of Janus Henderson Secretarial Services UK Limited, as the appointed Company Secretary to nominated investment trust companies, duties include but are not limited to:
  • attending board and board committee meetings, taking minutes, producing an action note and implementing decisions as appropriate
  • providing agendas and supporting schedules and reports
  • coordinating the production of the annual report and half-yearly updates to shareholders
  • liaising with the investment, sales, marketing, and accounting departments in order to ensure board reports are produced in a timely fashion to be included in the board pack
  • maintaining statutory records and submitting returns to the Registrar of Companies
  • maintaining risk maps for each investment trust client
  • liaising with and monitoring the services provided by the Registrar and working with the Operations team to monitor the service of the Depositary/Custodian to the investment trusts
  • drafting and approving stock exchange announcements
  • reviewing and monitoring of the website to ensure that the investment trust information provided is correct and up to date. 
• Dealing with any requests from the Chairman or other directors
• Ensuring registrations and reporting requirements under FATCA, CRS, AIFMD and Data Protection are up to date and all reporting is made within the correct timelines.
• Keeping the departmental forward work schedule up to date in regard to the nominated investment trust companies
• Keep informed about changes to company secretarial practice and ensure investment trusts comply with statutory and other regulatory provisions and liaise with colleagues to ensure best practice
• Develop a clear understanding of the portfolio, strategy and ambitions of the trusts which you have designated specific responsibility for and to keep the Head of Investment Trusts and the Senior Company Secretary, Investment Trusts abreast of all developments.
• Act as a client service officer in regard to any board concerns about any aspect of the service provided to the nominated investment trust companies, liaising with the Head of Investment Trusts and facilitating the resolution of any issues arising.
• Be an effective team player and collaborator by developing good working relationships both internally and externally. 
• Assistance in the training of the Company Secretarial Assistants to ensure that they understand and follow the correct procedures.
• Act as an ambassador for Janus Henderson at all times.
• Carry out additional duties as assigned.  

What to expect when you join our firm

• Hybrid working and reasonable accommodations
• Generous Holiday policies
• Excellent Health and Wellbeing benefits including corporate membership to ClassPass
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• Maternal/paternal leave benefits and family services
• Complimentary subscription to Headspace – the mindfulness app
• All employee events including networking opportunities and social activities
• Lunch allowance for use within our subsidized onsite canteen

Must have skills

• Good communication skills including the ability to liaise confidently at all levels and act with discretion
• Ability to prioritise effectively
• Ability to write clear and concise reports within prescribed timelines
• Have an eye for detail and accuracy
• Ability to act under pressure and act on own initiative is essential
• Teamwork

Nice to have skills

• Previous Company Secretarial experience
• Have an understanding of the Companies Acts 2006, private company secretarial practice and the UK Listing, Prospectus Regulation and Disclosure Guidance & Transparency Rules of the FCA
• Have a working knowledge/understanding of other relevant regulatory / statutory requirements, for example, GDPR, FATCA, CRS etc.
• Knowledge of GEMS is useful but not essential
• Must be a qualified Chartered Secretary/Governance Professional (passed the examinations of The Institute of Chartered Secretaries and Administrators or other UK equivalent qualifications)
• Experience of Microsoft Office, Excel and Outlook is essential

Supervisory responsibilities

• No

Potential for growth

• Mentoring
• Leadership development programs
• Regular training
• Career development services
• Continuing education courses

You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.

Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance. 

Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here.

Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.